HELP WANTED!

All positions are effectively open for volunteers and will be filled at the upcoming elections.

Descriptions:

Descriptions are a combination of information taken directly from the President's Handbook as well as responsibilities specific to GLBR.

President

Presides at all League meetings. Assumes full responsibility for the operation of the local League to include adherence to the rules, regulations and policies of Babe Ruth Headquarters. Appoints all committees and supervises the activity thereof. Ensures the charter application or continuation form is submitted to BR Headquarters. Is responsible for local league protests and disputes. Reviews finances with the Treasurer and retains check signing authority. (It is highly recommended that the President not be connected with any team such as manager or coach, nor be an umpire for the league.)

Vice President

Presides in the absence of the President and carries out such duties and assignments as may be delegated by the President. Avails him/herself for duties that are related to general League management and baseball operations, as necessary and/or not covered or performed by another Board member. With the President, ensures the appropriate and proper image for the League (to include marketing plan and position/perception in the community) is upheld through the actions of the Board and the League and its representatives. With the President, acts as spokesperson for the League, unless otherwise delegated. Retains check signing authority.

Secretary

Records the minutes of the meetings. Also responsible for sending out notice of regular and special meetings, maintains an official record of the League's activities, notifies all officers of election and the names of newly elected Board members and performs such other duties as this office may require. In lieu of an Insurance Coordinator, obtains proper accident and liability insurance coverage for the protection of the league players and volunteers. Completes insurance applications, maintains records of injuries and incidents, and filing claims with the insurance companies.

Treasurer
Signs checks, dispenses League funds as approved by the Board in a timely manner, reports the financial status, keeps financial records, prepares the budget and assumes the responsibility for all League finances. Responsible for the timely preparation and filing of all Federal and local tax returns, annual registration of GLBR with the Commonwealth of Virginia's State Corporation Commission, and completion of report filings as required by Loudoun County Parks & Recreation. Retains check signing authority.

Field Coordinator

Submits scrimmages and games to Parks & Recreation for approval and confirmation. This process is used for regular spring and fall seasons and the Sunday Select program. Schedules the above for all age brackets. Maintains records to include games played, results, wins/losses, and umpires used. Reschedules cancelled games. Distributes information to managers. Keeps managers informed of all changes. Provides schedule to managers and Board. Submits field requests 2 months in advance of Mickie Gordon and GLBR End-of-Season Tournaments. Submits field requests for District Tournaments. Assigns umpires to all League games. Devises a plan in advance of the season to determine field needs for try-outs, practices, and games.

Umpire-In-Chief

Assigns umpires to all League games. Conducts clinics on rules and field positions. Ultimately responsible for the umpire notification system for cancelled games (may work with field coordinator and managers for specific notification duties). Recruits new umpires and develops an in-house core staff of volunteer umpires or paid teen-age umpires, which can be called upon when umpire associations are not available. Is responsible for proper dress and conduct of umpires. Ensures local League protest procedures. Works with the President to obtain/negotiate contracts from Umpire Associations. Works closely with Field Coordinator and establishes, between the two, who tracks numbers of umpires used and informs the umpires of cancellations, delays and rescheduled games and records the information for billing purposes. Conducts Managers' meeting to discuss procedures for reporting umpire issues. (It is recommended that he/she be a member of BRB or BRS National Umpires Association and be knowledgeable of the rules and have the ability to apply them to the field.)

Division Managers (13, 14-15, 16-18s)
Acts as a liaison between age-specific players and GLBR for informationalpurposes. Procures walk-in registration locations and holds registrations along with Secretary. Ensures team sponsors are received and recognized within the division. Be an advocate for the needs and interests of the League members in the Division represented. Make decisions (with the Executive Board where possible) regarding League baseball and administrative operations, on behalf of the Division represented, in the event a full Board meeting is not feasible. This may include issues such as league schedule, playoff format, manager disciplinary actions, conflict resolution within the represented Division, etc. Report all relevant and important information, activities, and decisions, within the represented Division, to the Board in a timely manner.

Player Agent

Prepares player ID cards and Tournament books in conjunction with Age Division Managers. Relays/requests information as required to/from Babe Ruth League, Inc. Conducts annual League registration and try-outs, presides at player selection meetings and coordinates the transfer of players, keeps up-to-date records of team rosters, checks players' eligibility. Maintains player database. Creates and submits official rosters to online Babe Ruth Inc. website.

Equipment Coordinator

Inventories, procures and distributes equipment, uniforms, etc. Ensures adequate supplies of baseballs are available for all games. Makes arrangements for Tournament Teams to have the proper equipment. Solicits prices from vendors. Presents options to the Board for approval.

Concessions Coordinator

Secures enough volunteer personnel and necessary supplies for stand. Maintains records of purchases and makes arrangements for the income to be turned over to the Treasurer. Annually renews the contract with Parks and Recreation and schedules a Health Department inspection. Conducts a Team Parents' meeting to outline concession stand obligations during the season. Solicits and schedules volunteers for the concession stand and front gate during tournaments. Organizes 50/50 raffles during tournaments. Retains check signing authority on GLBR's concession bank account only.

Communications Coordinator

Maintains web content in a timely manner. Works closely with other Board members to ensure that all relevant information is posted as is necessary. Sends emails to all in database to notify of registration dates and important events and information. Coordinates compilation and publication of Tournament programs. Sends notices to newspapers.

Tournaments Coordinator

District /State/Regional tournaments. Solicits volunteers. Solicits participants for Mickie Gordon.

Devises game schedule, structure and tournament rules. Prepares an inclement weather plan. Orders supplies. Receives entry fees. Oversees program design and production. Distributes pertinent information. Resides over tournament in its entirety and plays host to visiting teams as they arrive. Presides as Tournament Director for Mickie Gordo and GLBR End-of-Season tournaments.

Solicits volunteers for tournaments, concession stand, other events. Identifies number of volunteers needed for above and specific duties.

Tournament Housing Director
Finds, interviews, and visits host families for tournaments (which require them). POC for host families, visiting teams, and visiting players’ families during tourney. Coordinates Tournament Volunteers.

Fundraising Coordinator

Formulates ideas for fundraising. Coordinates and conducts actual fundraising activities. Seeks Team Sponsors. Recommends charitable contributions